Zen Planner to Booking Bible — with a bit more care.
Zen Planner's core data (members, memberships, attendance, payments) migrates cleanly. The catch: some venues use Stripe (fast), others use NMI (slower). We confirm the processor during onboarding so there are no surprises on cutover day.
How it works
Three phases. We do the heavy lifting.
Export your data
Download your client list, memberships, and booking history from Zen Planner using our step-by-step guide.
Upload to Booking Bible
Our smart importer auto-maps every column to Booking Bible. You review, tweak, and approve.
Go live
Start taking bookings in Booking Bible in 2-3 weeks. Run both systems in parallel for extra confidence.
Step 1 · Export
What it looks like in Zen Planner
Tick the data tables you want to take with you and click Export. Zen Planner produces CSVs — our wizard reads them directly.
- Clients1,284 rowsCSV
- Memberships412 rowsCSV
- Visits12.4k rowsCSV
- Staff14 rowsCSV
- Pricing options38 rowsCSV
- Promo codes22 rowsCSV
3 of 6 selected
What transfers, what doesn't
Honest breakdown — no surprises on cutover day.
Transfers to Booking Bible
- Members
- Active memberships
- Attendance history
- Staff profiles
- Saved payment methodsProcessor-dependent: Stripe-native studios get direct token transfer; NMI studios use a re-entry email flow.
What doesn't transfer
- Belt ranksMartial-arts rank progression is Zen-Planner-specific. Export belts separately if needed for records.
- Skill levelsPlatform-specific skill tracking data.
Step 2 · Import
What it looks like in BOOKING BIBLE
Upload the Zen Planner CSVs to our import wizard. Every column auto-maps; you review and confirm. The wizard handles duplicates, encoding, and edge cases.
Column mapping
6 of 6 auto-mapped- Customer NameProfile · full_nameAuto
- Email AddressProfile · emailAuto
- PhoneProfile · phoneAuto
- Member StatusMembership · statusMapped
- Signed Up OnProfile · created_atAuto
- TagsProfile · tags[]Mapped
Looks good? Continue to import →
Clients re-save on first booking
Zen Planner uses Stripe or NMI, so saved cards can't transfer directly. Each client receives a one-time email asking them to update their payment method — most do it in under a minute.
Why studios leave Zen Planner
Real reasons from studios that made the switch.
- Modern, mobile-first interface for staff and members
- Multi-location and multi-brand from day one
- Integrated retail / POS with barcode scanner (no separate Square needed)
- Built-in commission + payroll system
Step 3 · Go live
After migration
Your studio runs on BOOKING BIBLE. Members keep their booking history. Cards keep working. You keep growing.
Migration complete
All clients, memberships, and booking history landed cleanly. Cards transferred via assisted hand-off.
Recent activity
- Anna L. booked Hot Yoga · 07:00 tomorrow
- Karl H. renewed 10-class pack
- Sofie M. updated payment method
Ready to make the switch?
Sign up for free, run both systems in parallel if you want, then fully cut over when you're ready. No contracts.
Frequently asked questions
How long does migration take?+
Depends on the source platform and the size of your data. Most Stripe-native platforms (Glofox, Momence, Wodify) migrate in 1-2 days. Larger platforms like Mindbody or WellnessLiving take 2-3 weeks including the parallel-run phase. See the timeline estimate at the top of each platform page.
Will my clients lose their booking history?+
No. Visit history, attendance, and pass usage transfer automatically. Historical bookings land in a separate history table so they show up on client profiles without cluttering the current schedule.
Do I need to be technical?+
Not at all. Our wizard walks you through every step — export from your current platform, upload the CSV to Booking Bible, review the auto-mapping, then click import. If anything's unclear, our migration team jumps on the line.
Can I run both systems in parallel?+
Yes. We recommend a 1-2 week parallel run where new bookings go through Booking Bible while the old system stays accessible for reference. This catches any edge cases before full cutover.
What happens to my saved payment methods?+
Depends on the source processor. Stripe-to-Stripe is automatic and invisible to clients. Other processors (Frisbii (formerly Reepay), Paysafe, proprietary ones) require either an assisted PAN-to-token migration or a one-time re-entry email. Each platform page explains which applies.
Is there a cost to migrate?+
No. Migration is free on every plan — even the free tier. You pay for Booking Bible once you're ready to go live, not for the migration itself.